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Exhibitors

Exhibitor Services Discount Deadline: November 10, 2014

By becoming an Exhibitor or Supporter, you will have the unique opportunity to meet, share, and dialogue with key opinion leaders and decision makers. With nearly 2,000 attendees, this conference includes attendees who are involved in clinical and basic science research and represent domestic and international universities, for-profit, and not-for-profit organizations focusing on chronic diseases such as diabetes, HIV and AIDS, hypertension, asthma, cancer, and heart disease. Exhibitors and Supporters will meet attendees and exchange information about products and services directly related to the conduct of bench, clinical and community-based research activities.

General Benefits to Exhibitors

  • Complimentary listing published in final program (if received by 10/06/2014)
  • Complimentary official souvenir and final program
  • Special price hotel room rates at the Gaylord National (Symposium Headquarters)
  • Complimentary Cyber Café available on exhibition floor
  • Lounge Area in exhibit hall
  • On-site Exhibitor Help Desk
  • Twenty-four (24) hour exhibit floor perimeter Security
  • Aisle Carpet
  • Nightly vacuuming of aisles
  • 8' high backwall drape (in a pre-determined color)
  • 3' high siderail drape (in a pre-determined color)
  • One 7”x44” Identification Sign
  • One 10'x10' Standard Carpet and Padding
  • One 6'x30” Draped Table (in a pre-determined color)
  • Two Side Chairs
  • One Wastebasket

Exhibition Benefits for Attendees

  • Meet and network with colleagues and NIMHD Grantee program faculty, staff, and students
  • Strengthen relationships between programs and institutions
  • Keep up-to-date with colleagues' research
  • Showcase their range of experiences, insights, and collaborative opportunities
  • Launch new partnerships and collaborative ideas and products
  • Recruit faculty and students to institution and programs
  • Complimentary Cyber Café available on exhibition floor
  • Lounge Area in exhibit hall

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Exhibit Fees Per Booth

Exhibitor Type Before 9/01/2014 1 Before 10/07/2014 1
Non-Profit 2 $1,200 $1,500
For-Profit 2 $1,800 $2,250

1 For discounted rates to apply, funds must be received by the respective deadline.

2 Includes Symposium Registration for one attendee, opening ceremony reception for one attendee, booth descriptor in program syllabus, 10'x10' space for lease, one 6' table, one waste basket, two chairs, and standard carpet.

Download the Exhibitor Prospectus and Exhibitor Services Manual >>

To ensure a valuable and quality exhibition, the program planning committee reserves the right to accept or reject, in its sole and absolute discretion, an application to exhibit, and to determine the eligibility of any exhibitor for inclusion in the Symposium. Applications to exhibit will be accepted or rejected based on availability of exhibit space and the proposed exhibitor's products and/or services. Acceptance of an application to exhibit will not provide endorsement of the products or services of the exhibitor by the Symposium as a whole, any participating or attending university, institution, or other entity involved.

Assignment of space will be on a first-come, first-served basis and at the sole discretion of the program planning committee.

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Advertisement Opportunities

In addition to exhibit space, we are providing an opportunity for advertisement in the ISMHHD Program Syllabus. Institutions can share upcoming educational events, career opportunities, and the like. Commercial product endorsements and promotional activities are prohibited. All ads must be reviewed for appropriateness and will be accepted accordingly. For inquiries, contact exhibitors@ismhhd.com.

1 Ads may be submitted in Illustrator, EPS, TIFF, or Photoshop format (minimum 300 DPI, with 1/4" margin and 1/4" bleed).

2 For discounted rates to apply, funds must be received by the respective deadline.

Cancellations

Notification of booth space cancellation must be submitted in writing to the ISMHHD Secretariat. Cancellations occurring prior to October 7, 2014 will be assessed a 50% cancellation fee. No refunds will be granted for cancellations made on or after October 7, 2014. Refunds will be distributed no later than 30 days after the close of the Symposium. Neither the Symposium nor its agents will be liable for canceled or delayed flights. The request for refunds must include the tax identification number of payor.

Symposium Administrators reserve the right to cancel activities prior to the scheduled date should uncontrollable circumstance make it necessary. Each registration will be notified by the email address(es) provided during the registration process. In the case of activity cancellation, the liability of the ISMHHD is limited to the exhibitor registration fee.

Symposium Administrators reserve the right to limit the number of participants in a program and is not responsible for any expenses incurred by an individual or institution whose registration is not confirmed and for whom space is not available.

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